Pabbly Connect is an automation tool — like Zapier or Make — but it’s simpler to use, cheaper (hello, lifetime license!), and integrates with over 2,000 apps.

⚡ You set a trigger (something that happens)
⚡ Then define actions (what you want to happen next)

Example:
➡️ New file drops in Google Drive
➡️ It gets auto-transcribed
➡️ The transcript is saved
➡️ The original file gets moved to a “processed” folder

All of that? Done while I’m making a brew ☕

This isn’t tech wizardry — it’s just clever, repeatable process-building.

Example 1: Auto-Transcribing Video Files

Here’s a dead simple automation I use all the time:

🎥 I record a video
📁 Drop it in a specific Google Drive folder
📝 Pabbly picks it up, sends it to Happy Scribe
📂 Saves the transcript right back in Drive
🧹 Moves the video to a “done” folder

Doing this manually would take me 10–15 minutes each time.
Add that up over a year? That’s days of your life back.

And when you’re creating content like lessons, blogs, and posts off the back of transcripts — it’s a game changer.

Example 2: My Social Media Scheduling Machine

This one’s a bit juicier.

Every morning at 8:15 AM, a post goes live on:

✅ My LinkedIn profile
✅ My company page
✅ Facebook

Here’s how:

📅 A Google Sheet acts as my planner
🟢 “Signed off” posts = ready to go
🟠 Posts in progress
🟢 Posted ones turn green automatically

Pabbly:

Checks the sheet
Pulls today’s post + image
Posts to all my platforms
Updates the sheet to mark it as “posted”

This takes me maybe 3–4 hours every other Monday to plan a month’s worth of content.

After that? I just show up daily to engage like a human. (Automation ≠ ghosting your audience.)

Example 3: Podcast Workflow for a Client

I edit the weekly podcast for Mind Tools for Business. The workflow used to be a faff of emails back and forth like:

“Hey, this episode’s ready!”
“Here's the link!”
“Cool, can you tweak that bit?”

Now? It’s all automated.

A shared Google Sheet tracks status:

🔁 QC
✏️ Amends Required
✅ Signed Off
🔄 Amends Complete

When that status changes, Pabbly triggers:

✉️ An email to the right person
📁 Moves or updates files
🔗 Adds transcript links (if needed)

I’m even working on adding Canva into the mix — auto-creating thumbnails, descriptions, and artwork for each episode.

Because yeah — K2R means squeezing every last drop from each asset.

Don’t Go Automation-Crazy 😅

Now listen — when you get into this stuff, it’s tempting to try and automate everything.

Walk around with a hammer and suddenly everything looks like a nail 🧠🔨

But here’s my advice:

Start with repeatable, low-risk, revenue-linked tasks.
Stuff you already do often — and know works.

Then build from there.

The Nerdy Bit (If You Wanna See Behind the Curtain)

Inside Pabbly, you build workflows like this:

Choose your trigger app (e.g. Google Drive, Calendar, Stripe)
Pick the action steps (e.g. send an email, create a file, update a record)
Use built-in tools like formatters, routers, filters

Example: When I add a new file to Drive, I...

Grab file info
Format the date
Send it to Happy Scribe
Move the file after processing
(Could also generate captions or notify someone, etc.)

And all of it is drag and drop.

You don’t need to code. You don’t even need to Google anything most of the time.

Why I Use Pabbly Connect

💡 It saves me time
💰 It makes me money
🧘 It removes mental clutter
📈 It supports my Knowledge to Revenue model — turning ideas into assets that keep working

If you’re building courses, creating content, running communities, or selling services — this is the kind of stuff that keeps your business lean and sustainable.

Automation isn’t the goal.
Clarity, consistency, and energy to do the real work is.

P.S. If you found this blog without being part of my world yet, you can join my free Tech Tips Tribe at www.helpwithdigital.com